Using proven project management principles, we approach each
conference by first defining measureable objectives and project scope so
that we can maximize your investment and business goals. Whether you
require full-service logistics management, or simply a consultant to
work with your internal staff, we provide the flexibility to accommodate
virtually any need. Services:
Strategic Consulting
We work with you to determine the format and scope of a conference, and
the framework for creating it. We will assist in determining the
best dates, location, scope, budget, timeline, and communications
calendar.
Content Facilitation
We will work with your organization to determine the goals for content
and potential formats for the conference content. While your
internal team may source the speakers, we assist on creating a framework
to do so efficiently and effectively.
Conference Marketing
We will create sample copy, as well as a suggested timeline, in order
for your conference to be marketed appropriately to generate the right
audience and the right numbers.
Hotel Site Search and Contract Execution
We will research all relevant venues, conduct on-site visits, contract
negotiations and deliver the final contract for signature.
Sponsorship Program Creation and Solicitation
Caspian believes strongly that an integrated sponsorship program can
augment a company’s brand and their conference, besides of course,
creating an additional revenue stream. We will create a strategic
program and solicit appropriate, targeted partners.
Comprehensive Conference Planning and On-site Production
Includes everything required to plan your conference or convening and
execute on-site: room set-ups, meal functions, audio/visual, special
events, and on-site management. You can rest assured that when the event
is in our hands, all the details will be managed, allowing you to focus
on your business, not logistics.
Consulting Services
If you prefer to use your internal staff to execute logistics, but would
like to have the guidance of an expert who knows the ropes, A Caspian
Production can assist on hourly or project basis.
Online Registration Website and Customer Service
Our registration website will mirror your brand’s look and feel, while
giving your attendees all the information they need to know, tracking
their information through the online registration form, and processing
credit card payments. A dedicated phone number and email is also set-up
for each conference.
On-Site Staffing
A Caspian Production has a network of conference staff across the
country and can provide on-site staffing assistance for large and small
convenings.
VIP Handling
A Caspian Production has worked with numerous famous and powerful
individuals. They receive pre-event briefing manifests with relevant
details about their conference experience, meet and greets at each
location. and an on-site executive assistant, including 24-hour on-call
availability. We specialize in ‘Tarmac to Tarmac’ service.
Post-Event Archival
We recognize that the end of a conference does not signal the end of its
impact. We can provide full archival of conference elements and
materials, as well as debrief reports.
Unique Celebrations
From dinners to company launches to private concerts, A Caspian
Production can be as creative as you want and as professional as you
require.
